Today on my Instagram page I posted about the overwhelming feeling we get the moment we open our computers to work due to excessive emails. I included 8 quick tips to help individuals get a handle on clearing some of the clutter for a more healthier and productive day. There was a time in my life I opened my account to find 20k unread messages. I could hardly catch my breath thinking what in the world was I going to do. Immediately, I became anxious, frustrated, and exhausted simultaneously. It is possible and proven that clutter clutters the mind. When we let things as small as emails get out of control it not only affects us but those in our lives. Email overload will cause us to miss out on family time because our devices have our attention and there is an "I have to get this done" attitude. Give me one more second becomes an hour, that hour becomes four and before we know it we are asleep. Disorganization of any sort has a ripple effect. Once it has impacted one area of your life it is only a matter of time before the other areas are stung. There are 7 days in each week, if we devoted 10-15 minutes each day on a different area to tackle the difference will amaze us. I bet you are thinking that is no time, but trying to devote it to organization is a different story. Try this for starters:
10 Minute Declutter Daily Schedule
Monday- Office Space/Business/Desk at Work
Friday-Purse (if you are a male, tool shed)
Saturday-Spaces children occupy (if they are older, give them task)
This is just an example of how you can go about making a start devoting a minimum of 10 minutes per day to a selected space will make an intentional organizer out of you. You will begin to see and feel the difference and desire it more. Organization makes a difference. If you have a family it is a necessity. So let's break down the post about Email Overload and how a few simple changes can bring about a healthy difference.
1. Determine which day you will devote to email declutter.
Being intentional about every step is key. So pick the day, write it in your calendar, or set a reminder on your phone. You can name you day Email Madness Monday.
2. Do not open an email unless you are ready to address it in the moment.
Have you ever opened an email and forgot to respond? It could have been very important and you missed a deadline. You may be thinking this one doesn't fall under declutter but it actually does. A bunch of opened emails can get a bit overwhelming especially when they have not been tasked and/or handled. Open, read, address, file (ORAF).
3. Unsubscribe from listings you do not use.
Prior to my daughter getting her own email account, I had an influx of Fashion Nova and Unice emails. I did not shop at either and it quickly became annoying. If you are not a shopper, unsubscribe. The joy in clicking that button feels like ice cream on a sunny day.
4. Create Folders
You can create folders in your email account and label them according to what will keep you on task. I have receipts, PDF files, 30 day follow up, etc. It makes moving a bulk of emails from your inbox to a desired location easy. It calls for quick access of what you are looking for, and it makes for a more productive day. Do not forget Trash is a file already embedded in your account, some emails can go there, so do not be afraid.
5. Assign multiple accounts
Some of us have multiple accounts. So determine what you will use each for and stick to it. Bath and Body Works emails should not come to your business email account. For example:
Account A- School
Account B- Business
Account C- Social Media
Account D- Children and Family
6. Utilize features
Did you know you can set task, schedule reminders, archive messages, and be alerted about follow ups from your email accounts. Check it out and utilize these features.
7. Set preferences
Take a look at the preference tab and adjust it according to how it fits your structure. When on vacation, choose to set automatic replies.
8. STOP signing up for things.
This one goes with #3 and I can not stress enough. Please stop, this is a contributor of the overload. Why are we signing up for every ad on Facebook? Your data is being collected for use of some sorts so stop. Those sign up for a free trial things are not worth the hassle. Before you get to the free thing you have to jump 99 walls of fire so why bother.
An organized life is a healthy life. Follow me on my social media platforms, for daily post, tips, and good reads.